EAFP Statute

The Statutes of the EAFP

1 – The name of this organisation shall be the European Association of Fish Pathologists, hereafter referred to as the EAFP..

2 – The objectives of the EAFP are to promote exchange of knowledge and co-ordination in any field related to fish and shellfish pathology. Pathology in this sense comprehends activities on research, diagnostics, and control of diseases and disorders, as well as on welfare of fish and shellfish, including training and dissemination of knowledge in these activities.

3 – These objectives shall be pursued by any media and communication tool that can help to achieve them, including regular meetings between members on subjects mentioned above,  publications, courses, news and updates through the EAFP official communication media, electronic devices and platforms, etc.

4 – Membership shall be open to all persons working within the field of fish and shellfish pathology; students of fish and shellfish pathology and organisations, companies, agencies or other associations with an interest in maintaining the objectives of the EAFP. Consequently, there will be the following categories of Members:

Regular Member:

To be a regular member, a person must hold at least a Bachelor’s Degree from a university or college, or have had training and experience equivalent to that level, and must be active in the field of the EAFP.

Honorary Member:

To be elected from outstanding fish pathologists or members that have given extraordinary service to the EAFP. The election of honorary members must have the unanimous agreement of the council. The honorary members have all rights of a regular member and are exempt of any fee.

Student Member:

Persons wishing to take advantage of this grade of membership must be enrolled as a student in an appropriate scientific discipline consistent with the objectives of the EAFP. Such members will be eligible to continue the Student Membership at the regular student rate until the end of the EAFP’s fiscal year after completion of their education. Graduated PhD students may retain this membership grade up to two years after the year of graduation.

Sustaining Member:

This category of membership will be open to any commercial manufacturer or supplier, any association, or any governmental or intergovernmental agency interested in the objectives of the EAFP and wishing to share and maintaining these objectives. A Sustaining member in good standing can send up to 5 representatives to EAFP international conferences at the individual member rate.

5 – Membership shall be terminated by:

(a) A written notice of withdrawal to the respective Branch Officer and/or General Secretary.

(b) Expiry; if the member has failed to fulfill his/her financial duties towards the EAFP for one full year or more.

       (c) Removal; A reasoned decision of removal may be made by the EAFP Council with a majority of the votes.

6 – Management of the EAFP will be achieved by means of an elected Council of Officers.

7 – The Officers will include a President, Vice-President, General Secretary, Meetings Secretary, Publications Officer, and Treasurer.

8 – All Officers shall be elected for a term of four years, with the possibility of re-election for one further term in the same post. No Council Officer shall serve for more than two full terms, i.e. eight
consecutive years, in the same post.

9 – No member of the Council shall hold more than one office at the same time.

10 – No country may be represented by more than two Officers of the Council.

11 – Candidates for Office shall be nominated, seconded and where appropriate elected by a simple majority of members. A call for nominations will be made every two years. Elections (if necessary) will be held by electronic voting, and the results will be announced by corresponding means of communication of the EAFP. Elected Officers will start duties at the general meeting of the Association held during the year of election. In case of emergency due to illness, retirement, death etc. of an Officer of Council, a replacement may be co-opted to fill his or her place by the other Officers in Council until elections can be organised and completed. Nominees for the post of President must have served a minimum of two years as an Officer of the Council. The terms of office of Council Officers will be staggered. Commencing with elections to be held in 1989 (and at four-yearly intervals thereafter), elections for the following posts will take place

President, Meetings Secretary, Treasurer.

Commencing with the elections to be held in 1991 (and at four-yearly intervals thereafter), elections for the following posts will take place

Vice-President, General Secretary, Publications Officer.

12 – Nominations for Officers shall be lodged with the General Secretary at least one month before elections.

13 – Duties of Officers:

President

The President shall serve as Chairman of the Council and shall preside at all meetings of the EAFP. The President will represent the Association at all official meetings and functions.

Vice-President

The Vice-President will deputise for the President, and perform other duties as voted by the Council.

General Secretary

The General Secretary will serve as the general administrator of the EAFP. He/she will keep the records of the Association and provide the President with all data required for effective organisation of the EAFP. He/she will also be responsible for receiving in membership application forms and keeping a current list of members. The General Secretary will organise elections to Council and Branch Officers.

Meetings Secretary

The Meetings Secretary will organise and co-ordinate meetings of members of the EAFP, except local or regional Branch meetings unless necessary. He/she will be empowered to co-opt members onto local meetings committees and sponsors for the EAFP biannual conferences. The Meetings Secretary will also approve finances of conferences and all scheduled workshops and sessions in liaison with the President and other Officers before they are incurred to be eligible.

Publications Officer

The Publications Officer shall be responsible for the editing and production of regular and special issues of the EAFP Bulletin for members, and for arranging publication of any other items of interest to members.

Treasurer

The Treasurer shall safeguard the funds of the EAFP, receive membership fees, and receive and account for income from sales of any publications, fund-raising efforts, and other sources. The
Treasurer will pay all bills promptly, keep an itemised account of receipts and disbursements and prepare an annual financial report that will be approved by the Council before being resented to the EAFP membership.

14 – The Council will appoint one or more members to function as Webmaster. The Webmaster shall be responsible for the development and maintenance of the Association’s official website, as
newsletter editor, and as editor and moderator of EAFP official webpages or networks, including social media. These functions will be appointed for a specified time period and will be carried out
under direct Council supervision and directives.

15 – The Council may decide a seat for the Association if necessary for the good functioning of it.

16 – The Council shall promote relations with international groups who have similar aims and interests.

17 – Members of the EAFP shall pay an annual subscription, either directly to the Treasurer or to the respective Branch Officer. The amount of the annual subscription will be fixed by the Council.

18 – Branch officers will be elected by the membership of the representative country through the EAFP General Secretary.

19 – The Council can form committees comprising regular or student members as appropriate to assist in the management and development of the EAFP.

20 – No alteration shall be made to these rules except by a simple majority of voting members. Any proposed change to the Statutes must be sent to the General Secretary who will circulate the proposal to all members well in advance of the voting. An electronic voting system will be arranged for the election of Council Officers, and for any other reason, that would need to be voted by members.