EAFP Statute

The Statute of the EAFP

1 – The name of this organisation shall be the European Association of Fish Pathologists, hereafter referred to as the Association.

2 – The objectives of the Association are to promote exchange of knowledge and co-ordination of research related to fish and shellfish pathology.

3 – These objectives shall be pursued by regular meetings between members on subjects of fish and shellfish pathology.

4 – Membership shall be open to all fish and shellfish pathologists, students of fish pathology and organisations, agencies or other associations which have an interest in maintaining the objectives of this Association. Consequently, there will be the following categories of Members:

Regular Member:

To be a regular member, a person must hold at least a Bachelor’s Degree from a recognised university or college, or have had training and experience equivalent to that level, and he must be active in the field of pathology of aquatic animals.

Honorary Member:

To be elected from outstanding fish pathologists. The election of honorary members must have the unanimous agreement of the council. The honorary members have all rights of an ordinary member and are free of any fee.

Student Member:

Persons wishing to take advantage of this grade of membership must be enrolled as a full-time student in an appropriate scientific discipline consistent with the study of fish pathology. Such members will be eligible to continue the Student Membership at the regular student rate until the end of the Association’s fiscal year after completion of their education.

Sustaining Member:

This category of membership will be open to any commercial manufacturer or supplier, any association, or any governmental or intergovernmental agency which is interested in the objectives of this Association and wishes to share in maintaining these objectives. A Sustaining member in good standing can send up to 5 representatives to EAFP international conferences at the individual member rate.

5 – Membership shall be terminated by:

(a) a written notice of withdrawal to the Secretary, unless the member has not fulfilled his/her financial duties to the Association.

(b) removal. A decision of removal may be made by the elected Officers with a majority of the votes.

6 – Management of the Association will be achieved by means of an elected Council of Officers.

7 – The Officers will include a President, Vice-President, General Secretary, Meetings Secretary, Publications Officer and Treasurer.

8 – All Officers shall be elected for a term of four years, with the possibility of re-election for one further term in the same post. No Council Officer shall serve for more than two full terms, i.e. eight consecutive years, in the same post.

9 – No member of the Council shall hold more than one office at the same time.

10 – No country may be represented by more than two officers of the Council.

11 – Candidates for office shall be nominated, seconded and where appropriate elected by a majority of members. A call for nominations will be made every two years. Elections (if necessary) will be held by electronic or postal ballot, and the results will be announced at the general meeting of the Association held during the year. In case of emergency due to illness, retirement, death etc. of an Officer of Council, a replacement may be co-opted to fill his place by the other Officers in Council. Nominees for the post of President must have served a minimum of two years as an Officer of the Council. The terms of office of Council Officers will be staggered. Commencing with elections to be held in 1989 (and at four-yearly intervals thereafter), elections for the following posts will take place

President, Meetings Secretary, Treasurer.

Commencing with the elections to be held in 1991 (and at four-yearly intervals thereafter), elections for the following posts will take place

Vice-President, General Secretary, Publications Officer.

12 – Nominations for Officers shall be lodged with the Secretary at least one month before elections.

13 – Duties of Officers:

President

The President shall serve as Chairman of the Council and shall preside at all meetings of the Association. The President will represent the Association at all official meetings and functions.

Vice-President

The Vice-President will deputise for the President, and perform other duties as voted by the Council.

General Secretary

The General Secretary will serve as the general administrator of the Association. He/she will keep the records of the Association and provide its President with all data required for effective organisation of the Association. He/she will also be responsible for receiving in membership application forms and fees and keeping a current list of members. The Secretary will organise elections to Council.

Meetings Secretary

The Meetings Secretary will organise and co-ordinate meetings of members of the Association. He/she will be empowered to co-opt members onto local meetings committees.

Publications Officer

The Publications Officer shall be responsible for the editing and production of a regular Bulletin for members and for arranging publication of any other items of interest to members.

Treasurer

The Treasurer shall safeguard the funds of the Association, receive membership fees, and receive and account for income from sales of any publications, fund-raising efforts, and other sources. The Treasurer will pay all bills promptly, keep an itemised account of receipts and disbursements and prepare an annual financial report for the membership.

14 – The Council shall promote relations with international groups who have similar aims and interests.

15 – Members of the Association shall pay an annual subscription to the Treasurer. The amount of this subscription will be fixed at a full council meeting. The subscription price for the Bulletin for non-members is fixed in the same way.

16 – Branch officers will be elected by the membership of the representative country through the EAFP General Secretary.

17 – The EAFP council can form committees comprising regular or student members as appropriate to assist in the management and development of the association.

18 – No alteration shall be made to these rules except by a majority of voting members. Any proposed change to the Statutes must be sent to the General Secretary who will circulate the proposal to all members well in advance of the next main meeting. Postal votes will be accepted from members not attending the main meeting but the vote of those attending will be taken only after sufficient discussion of the proposal.